About UK Domain Names
Posted by Andrew Smith, Last modified by Andrew Smith on 15/12/16 10:33

They work a little like phone numbers, enabling computers using the internet to find specific locations (such as a website or an email inbox). A domain name can be used in the place of a string of numbers called an Internet Protocol address – commonly known as an IP address. In a web address, the domain name is the words that come after www., and in an email address it comes after the @ symbol. Just as in a telephone directory, there needs to be a system in place to make sure each address connects to the place it should. This is where the Domain Name System (DNS) comes in, by putting in place a set of rules to ensure each domain name is unique.

What are the rules?
When you register a domain name, you enter into two separate contracts: one with Nominet UK and the other with your registrar (Xperience).

Your contract with Nominet UK
Our Terms and ConditionsRules of Registration are binding – so make sure you read them through carefully and understand them before registering. Registration entitles you to be a domain name holder, i.e. to use a domain name for an agreed time period. You would not, however, become the owner of the domain name. Which means, if you don’t renew your registration when the agreed time period comes to an end, the name becomes available for other applicants to use.

Your contract with the registrar
We don’t have any part in contracts you make with your registrar. So it’s really important to make sure you understand your rights and obligations under this contract – particularly what would happen if commercial dealings between you and the registrar break down. Find information and advice about choosing a registrar. Make sure your contract says that the domain name is registered in your name, unless agreed otherwise.

The registrar’s (Xperience) contract with Nominet
We require all registrars to follow our Registrar Agreement. This sets out how we expect them to behave in terms of how they use our registration systems, their commitments to domain holders (registrants) and their responsibility to maintain data and follow our payment terms. If you have a complaint or any concerns you would like to raise about a registrar who may have broken the Registrar Agreement, please follow our complaints procedure.

Protecting the integrity of your .UK
We strive to make .UK a safe place to be. A key part of this is ensuring all the information we hold for the registrant of a domain name is true and up to date. And we’re not alone. Registries around the world are increasingly focusing on their ability to provide accurate registrant data so they can stop people using domain names fraudulently. Having the right registration data is so important to us that, if you want to register a .UK domain, it’s a requirement of your contract to supply us with complete and accurate data.

If you are listed as the registrant, we’ll consider you legally responsible for the domain name. This means it’s essential that we have the correct contact details for you, so we can get in touch with you if there’s ever a problem with your domain name. This includes making sure we have an up to date email address for you, as this is the main way we contact registrants.

How we check your data
To make sure the information we hold is true and up to date, we will attempt to match all registrant name and address details with third party data sources when you register, or when you change your data. We do this by checking the information you supply us with in your application against a number of different databases, including:

- The Electoral Register: we use this to check UK name information for individual applicants.
- Companies House data and UK business records: we use these files to check that applications made under trade names correspond with registered companies.
- Royal Mail Postcode Address file: we use this to validate all UK addresses. Because addresses in this database are often in a different format to how they appear on our register, we carry out a matching exercise to establish how close an address is to the ‘perfect address’. This is based on a confidence level. It’s also important to note that the registrant’s name and address don’t need to be linked. For instance, we understand that registrants may give different addresses as points of contact to their home address, such as a solicitor or accountant. It’s essential to make sure the registrant can be contacted through this address.

In each case, we look for a valid individual, business and address we can identify as matching the information we hold. Information for applicants from overseas is checked against equivalent public data sources, where they exist.

How you’ll know if Nominet been able to validate your data
You can use the WHOIS tool to check if we’ve been able to match your information against the data sources listed above. If your data has been validated, you’ll see the following status: Nominet was able to match the registrant’s name and address against a 3rd party data source on DD-Month-YYYY. If we haven’t been able to validate the name and/or address, you’ll receive the following reply: Nominet was not able to match the registrant’s name and address against a 3rd party data source on DD-Month-YYYY

If an Accredited Channel Partner validates the registrant’s data, WHOIS will show this message: The Registrar is responsible for having checked these contact details

What happens if we haven’t been able to validate your data?
If we can’t match your data, that doesn’t necessarily mean it’s incorrect. Because our domain register includes over 10 million names, we have to use an automated validation system which is not always 100% accurate. In some cases, it could be that although you’ve submitted the right details, they aren’t listed on the public sources we use to check them. For example, if you’re not currently listed on the electoral roll, or your organisation has only recently been registered with Companies House.

If this happens, we can try to match the data manually by asking applicants to submit appropriate documents. If we do get in touch with you about validating your details, it’s important that you act on this as soon as you can – if your details aren’t verified your domain name could be suspended.

Depending on whether we’ve been unable to validate your name and/or address, we accept any example of the following:

    Valid driving licence
    Valid passport
    Valid National ID card (for non-UK citizens)
    National Insurance card (for UK citizens)
    Utility bill from the last three months
    Bank statement from the last three months
    HMRC tax notification from the last three months
    Official company letterhead
    Company stamp

In some cases, we can’t match data because a domain may have been registered to someone who didn’t give their full name, or is under a trading name that doesn’t correspond with a registered company. In these cases, we’ll ask registrants to update or complete their personal information. If your details are out of date or incorrect, you can update them through your Online Services account.

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